Meeting Scaffolding Tool
Answer a few prompts and download a ready-to-share Word worksheet that gives your meeting a clear purpose, structure, and agenda. The document includes blank During and After sections to capture notes, decisions, and actions on the day.
Meeting basics
Purpose or goal
In one sentence, what is this meeting objective?
Communication style & structure
How will the meeting be run? Choosing a format to match the objective.
Invitees & pre-meeting tasks
Add each invitee. Optionally give them a task to complete before the meeting (e.g. “bring the budget figures”).
Pre-meeting resources / reading
Anything people should read or prepare beforehand. Add a description and, optionally, a link. Links become clickable in the Word document. You can also attach files: their names are listed on the worksheet so you remember to attach them to your email (files are never uploaded).
Agenda
The items you'll work through, in order. Add each and press Enter; they'll be numbered automatically.
Preview
Here's the “Before Meeting” content your worksheet will contain. The downloaded document also includes blank During/After sections.
Download & share
Generate the Word document, then circulate it to attendees before the meeting.
© The Practical Psych. The document builds in your browser; nothing is uploaded or stored.